Resources
Resources & Learning Hub
Short guides, templates and explainers to help you stay compliant — without the legal jargon.
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Privacy basics for small businesses
If you run a modern business, you handle personal data every day — names, phone numbers, email addresses, IDs, payment details, health information, and more. Data privacy is about how you collect, use, store and share that information in a respectful and lawful way.
Laws like the Kenya Data Protection Act (KDPA) and global frameworks such as the GDPR are built on a few simple principles:
- Only collect data you actually need.
- Be transparent about what you do with it.
- Keep it secure and limit who has access.
- Don't keep it longer than necessary.
- Respect people's rights over their data.
For small and growing teams, the challenge is rarely bad intention — it's usually lack of time, structure and guidance. Policies live in random folders, DSARs get lost in inboxes, and no one is quite sure whether consent was collected properly.
Trustaba helps you put simple structure around these activities so you can stay organised, respond to requests on time, and demonstrate that you take privacy seriously — without needing to become a full-time legal expert.
Templates & Checklists
Free templates & quick wins
Use these as starting points. Always review and adapt them for your specific business, and seek legal advice where necessary.
Basic Privacy Policy Template
A simple, Kenya-friendly privacy policy structure you can adapt for your website or business.
View detailsWebsite Privacy Checklist
A 10–15 point checklist to help you quickly assess whether your website respects basic privacy principles.
View detailsBasic Privacy Policy Template (outline)
This is a simple outline you can copy into your document editor and adapt. It does not constitute legal advice.
- Introduction & who you are
- What personal data we collect
- How and why we use personal data
- Legal bases for processing (where applicable)
- How we share data with third parties (if any)
- How we store and secure personal data
- How long we keep personal data
- International transfers (if relevant)
- Data subject rights and how to exercise them
- Contact information for privacy questions
Website Privacy Checklist (quick scan)
- Is your Privacy Policy easy to find from every page?
- Do your forms only ask for information you truly need?
- Do you clearly explain why you're collecting each type of data?
- Is there a visible way for people to contact you about their data?
- Have you documented which tools (e.g. analytics, chat widgets) collect data?
- Do you have basic security in place (HTTPS, strong passwords, access controls)?
- Can you locate and respond to a data access or deletion request within a set time?
Product Guides
Using Trustaba in your workflow
These short explainers show how Trustaba fits into your day-to-day operations and helps you keep a clear record of your privacy efforts.
Generate your first Privacy Policy
Answer a few guided questions and let Trustaba draft a tailored privacy policy for your business.
Open moduleHandle DSARs with more structure
Capture and track data subject requests so you don’t lose them in email threads or spreadsheets.
Open moduleManage consent the simple way
Centralise how customers give, withdraw, or update their consent across different channels.
Open moduleHelp & FAQs
Common questions about Trustaba
What is Trustaba?
Trustaba is a privacy compliance workspace for small and growing businesses. It helps you generate policies, manage DSARs, and keep track of consent without needing to be a legal expert.
Who is Trustaba for?
We focus on SMEs in emerging markets — agencies, SaaS startups, professional services, schools, clinics and online businesses that collect customer data and need a simple way to stay compliant.
Does Trustaba replace a lawyer or DPO?
No. Trustaba gives you structure, templates and tools so you can work faster and make fewer mistakes. It doesn’t replace independent legal advice or a formal Data Protection Officer where one is required.
Is Trustaba only for Kenyan companies?
We are optimised for markets like Kenya and East Africa, but the fundamentals of good privacy practice apply globally. Over time we’ll add more jurisdiction-specific content and templates.
How do I get started?
You can create an account in a few minutes, generate your first policy, and invite your team. If you prefer a guided walkthrough, you can also contact us to book a short onboarding session.
Ready to make privacy simpler for your team?
Create an account, generate your first policy, and start building a clear privacy record in a single workspace.